Group Availability Planner

The perfect companion app to find an optimal meeting time in your groupchat. Send your schedule, receive theirs, and that’s it ! Simple, local scheduling - No cloud, no logging, everything is free! Just share your .tsv s in as groupchat and let the app do the rest.

Features

Create Schedules

• Drag to select availability (9 AM – 7 PM, Mon–Sun)
• Export as shareable TSV files

Find Overlaps

• Load multiple schedules at once
• Color-coded heatmap shows availability
• Click any slot to see who’s free

Smart Analytics

• Best meeting times ranked by availability
• Per-person breakdown
• Day/hour pattern analysis

Export to Calendar (Coming Soon)

• Select final meeting times
• Export as iCal (.ics) with weekly recurrence
• Works with Apple Calendar, Google Calendar, Outlook

Quick Start

python3 planner.py

Requirements: Python 3.8+ with tkinter (included on macOS/Windows; Linux: sudo apt install python3-tk)

Workflow

1. Each participant creates their schedule → exports TSV
2. Organizer loads all TSV files → views overlaps
3. Right-click to select meeting times → export to iCal

Why This?

| | Group Availability Planner | Online Tools | | | ––––––––––––– | ———— | | Privacy | 100% local | Cloud-based | | Accounts | None needed | Required | | Offline | ✓ | ✗ | | Calendar Export | Native iCal | Limited | | Cost | Free | Often freemium | | Ease of Use | Medium | ✓ |

PyInstaller app distribution guide:

Windows:

pyinstaller –noconfirm –onefile –windowed –icon "images/app.ico" –name "GroupAvailabilityPlanner" "planner.py"

MacOS:

pyinstaller –noconfirm –onedir –windowed –icon "images/app.icns" –name "GroupAvailabilityPlanner" "planner.py"

License

This project is licensed under the MIT License - see the LICENSE file for details.